Learn how to create minutes of a general meeting to form an association

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Associations are non-profit organizations , with no partisan or political character, that unite individuals or legal entities to achieve social and economic interests. According to law 10.406/02 , associations are legal entities under private law. Therefore, they need to establish official documents when creating the foundation. Among them, the minutes of the general meeting for the constitution of the association.

If you are the manager of a new association and have encountered difficulties in the stages of the creation process, we have prepared a complete article to guide you. Understand once and for all what a meeting minutes are and how to make them, and much more! Follow along!

Image with people gathered in a general assembly of constitution
Image with people gathered in a general assembly of constitution

What is a general meeting?
A general assembly is a meeting of the members of an association. The general assembly is considered the highest deliberative body, as it has the power to vote on the association's decisions. In addition, it is responsible for electing the association's board of directors. It can also dismiss the current administration.

Some large associations, i.e. those with a large bc data number of members, may have a board of directors . In this case, the board is above the general assembly and must make decisions, due to the difficulty of gathering all the members of the association for a general meeting.

In short, assemblies can be classified as:

Ordinary general meetings — these are mandatory meetings, as their purpose is to establish an association. Furthermore, they must be registered at the notary's office due to their official nature.
Extraordinary general meetings — these are emergency meetings that discuss topics of extreme necessity for the association's order. It is also necessary for your documents to be registered at the notary's office.
What is a general meeting minutes for the establishment of an association?
The minutes of the general meeting of an association are a document that aims to record all the events and decisions of the organization's creation meeting, such as decisions taken, abstention from voting, conflicts of interest, responsibilities and deadlines.

It serves as an official record in the processes of creating associations. Thus, it will serve as a reference document for future needs. In the legal sense, the minutes are an essential document, and poorly drafted ones can cause harm to the association in the eyes of the law.

In this document, all members and interested parties, who comply with their legal obligations, sign the agreements of the association's bylaws.

Therefore, it is important that you pay due attention to the preparation of the minutes. To this end, the document must be written with formality and rigor, in clear and objective language, without paragraph markings, abbreviations or erasures. In addition, it must contain the signatures of the members as proof of its legal validity.